***DRAFT Country Club Estates Irrigation Water Delivery District No. 72—2025 June 28 Meeting Minutes DRAFT***
NOTE: final June 28, 2025 meeting minutes will be approved at our next meeting.
Meeting was called to order at 10:05am by Chair Jody Menzel. Roll call was taken and Trustees Jody Menzel and David Palmer were present. Trustee Gunn McKay was absent, but with two of three Trustees present, there was a quorum of voting members. Other attendees were Clark Pedersen, Mark Stambaugh, Maxwell Christensen, Brent Kellis, and Blaine Nelson. Attendees were given copies of the FY2025 District financial history, a copy of the proposed FY26 budget, and a map of the District. Jody reminded attendees that only the Trustees present had status to make, second, and vote on motions. Motion to approve meeting minutes from the 2024 Annual Meeting was made by Jody, seconded by David, and passed by the two Trustees present.
Jody went on to the second agenda item, “2025 Board of Trustees status and Board of Trustees Elections update.” David stated that Trustee Gunn McKay was moving out of the District and would be resigning his Board position. Brent Kellis has volunteered to take his place, and since Brent was present, Jody motioned that Gunn’s position be filled by Brent and that Brent be considered Trustee Pro Tem during the present meeting, with status to make, second, and vote on motions. David seconded the motion and it was passed.
There was a short discussion concerning the upcoming Board of Trustees election. As noted on the agenda, all past Board elections have been canceled and this year’s election was also likely to be canceled due to a lack of candidates who filed nomination papers. Since there likely will be no candidates, the County Board of Supervisors can appoint the three present CCE IWDD Board of Trustees, i.e. Jody Menzel, David Palmer, and Brent Kellis, to another two-year term. David proposed that the District continue to operate under the assumption that the election will be canceled unless someone other than the present Trustees decides to run. Jody seconded the motion and it passed unanimously.
The third agenda item was “Review financial status of District and approve FY 2026 budget.” Jody pointed out that the amounts reported on the agenda had changed somewhat since the meeting announcement was mailed, since two checks had been paid in the interim. The final levy amount, $14,950, remained the same as the previous fiscal year (and the year before that). Jody said that the amount levied per acre had increased by a nominal amount because the acreage of the District, which is determined by either the County Board of Supervisors of the County Treasurer’s office–he didn’t know which agency was responsible–had inexplicably decreased by half an acre since last year (from 63.12 acres to 63.07 acres).
The budget projects a projected surplus of $29,750 at the end of the fiscal year, in June 2026. David stated that this surplus is necessary given the age of the system–over 60 years–and its gradual but inevitable deterioration. It also represents a reserve that the District can draw upon if it incurs a one-time extraordinary expense, such as the need to repair a pipe that runs beneath a street. David asked Jody how much it would cost if a repair had to be done beneath a street, and Jody said he didn’t know, but the projected FY 2026 reserve is prudent. As an example, at some point in the past, the pipe under Heritage Street to 907 N Heritage failed, but the District avoided repairs below the street by abandoning the pipe and installing a new valve to the property from the west. Jody suggested he could investigate the cost of repairing a pipe under a street, but no motion was proposed to do so.
There was a question from attendee Blaine Nelson about whether SRP had any part in District funding. David answered that District funding came entirely out of property taxes levied on property within the District boundaries, and that the amount levied on any particular property was reflected in the owner’s property tax bill from the County. Jody presented his 2024 tax bill from the County, which shows that the CCE IWDD No. 72 Special Taxation District added $66.32 to his tax bill in 2024. Jody said that this amount is probably close to the average for properties in the District given the size of Jody’s property. Jody pointed out that larger properties, such as those on Heritage Street, pay proportionately more. A motion from Jody to approve the FY 2026 budget as presented was seconded by David and passed by unanimous vote.
The fourth item on the agenda was “Website status and next steps for website cceiwater.com.” Jody asked if any of the attendees had ever visited the website and, other than Jody, only Clark Pedersen had done so. Jody suggested that since the website lacks a “secure socket layer,” potential users may be discouraged from visiting the site (browsers will report that the site is “not secure” since it is an “http://” site rather than an “https://” site). Although the lack of a “secure socket layer” didn’t seem to be a factor in whether or not attendees visited the site, Jody said the site would, at least, have a more professional appearance with the secure socket layer. Jody said that the District could add a secure socket layer to their website for roughly $300 through GoDaddy, the company that presently assists in hosting the website. The $300 outlay would ensure a secure socket layer for the next three years. Jody also stated that although the Trustees passed a motion to pay for website maintenance several years ago, Jody has paid for GoDaddy’s services out of his own pocket for the last several years, except for one year when he was reimbursed by the District. Jody said he has been paying for GoDaddy’s services because the website was not functional until two or three years ago, but now that the website is functional, he expects to be reimbursed for his payments to GoDaddy going forward. Jody pointed out that the website has become crucial to District business as a tool for fulfilling legal requirements, such as posting meeting announcements, and it probably would cost more to publish notices in newspapers than it costs to maintain a website. Jody continued that although the Trustees passed a motion last year to pay an outside company (The Market Builder, which is the company that does the meeting announcement mailings) to assist in maintaining the website, Jody figured out how to post to the website on his own and make other changes, so the outside company’s assistance was not needed. Jody said that he was unsure exactly how much he was paying GoDaddy for its services, but it was less than $200 annually for the cceiwater.com website.
Brent Kellis suggested that the site should include some kind of visitor counter in order to track how often the site is visited. Jody said he would find out if an application exists that could be added to the site to track visitation, and that he would add it to the website if the cost to do so is free or negligible.
Blaine Nelson commented that an unsecure site without a secure socket layer may have the potential of spreading computer virus to site visitors and he was in favor of adding a secure socket layer. Clark Pedersen said the secure socket layer was primarily to keep sensitive information such as credit card numbers secure and was not strictly necessary for a site that has limited interaction with site visitors. Jody said the secure socket layer will not only make the site more user-friendly, it also could become necessary in the future if the District uses the site to communicate to members, in order to keep personal member details private. David proposed that the District reimburse Jody for the cost of a secure socket layer from GoDaddy as well as reimbursing Jody for his payments to GoDaddy for the cost of the web site itself. Jody seconded the motion and it passed unanimously.
The fifth agenda item was “Update on status of proposed boundary change re: 814 W 8th Pl.” Jody stated that the location identified in the agenda was incorrect–the latest SRP list of users identifies the property in question as “802 W 8th Pl.” Jody stated that he believes the discrepancy in the address is due to SRP changing the address on its list at some point. Brent said he believed that Jason Wright was the owner of both properties, which makes the actual address irrelevant. In any case, the property receives SRP water but is outside the boundaries of the District, and thus is not levied. Jody’s concern is that the District may find itself having to do repairs or maintenance on the delivery structures and, as such, the property should be taxed as part of the Special Taxation District. This will entail changing the District boundaries. Jody has made inquiries about the process involved, but has not made any real progress on resolving the issue. Jody said he would research the boundary-changing process in more depth. Furthermore, the owner hadn’t been approached by anyone representing the District yet, which would represent a necessary step. David suggested that the cost in time and money required to include the property within the District should be weighed against the potential benefits, and if it proved to be too troublesome, the status quo would be maintained. David’s proposal was seconded by Jody and the motion passed unanimously.
The sixth agenda item was “Update on CCE IWDD involvement from members other than Trustees.” Jody said that some Trustee tasks could be delegated to non-Trustees, and that the CCE IWDD would operate more effectively as a result. Jody mentioned three tasks that could be shared or delegated to non-Trustees: AZ811–also known as Blue Stake–compliance, Secretary duties–which would essentially be limited to taking annual meeting minutes–and website updates. He said that at some point in the future, the present Trustees would be stepping down, and that the transition would be easier if potential future Trustees were familiar with the irrigation superstructure and Trustee obligations. The CCE IWDD Bylaws allow for the existence of a Committee to aid the Trustees, but there is no established list of Committee members. Jody explained that this was on the agenda last year as well, and at that time he said he would contact the 2024 attendees, and try to delegate some of the Trustee tasks to them. Jody said he hadn’t followed up on contacting the 2024 attendees, but he would try to be more diligent in the future in attempting to recruit members to assist the Trustees. No motions were proposed for this agenda item.
The seventh item was “Update on hydro jetting progress since last meeting.” Jody said that two westbound main pipes had been hydro jetted since last June, and that it was difficult to assess the effectiveness of those particular procedures. One of the pipes connects to David Palmer’s property, which has been receiving less water than usual in the past year. The hydro jetting didn’t improve David’s water flow, but he said that he had determined that the occluded pipe couldn’t be reached by the hydro jet hose. There was some discussion about whether hydro jetting could damage plastic pipes, and whether hydro jetting was effective in pipes that were less than straight. Jody said that hydro jetting had proved successful in clearing debris from pipes in the past. There was some discussion about whether hydro jetting should be done on a regular schedule. The cost of hydro jetting two pipes in the past year was almost $4,500, which represents a dramatic increase over what we had paid in previous years. David proposed that hydro jetting be used on an as-needed basis in the future rather than on any regular schedule. Jody seconded the motion and it passed unanimously.
In reference to the last Agenda item, Jody asked if attendees had anything they would like to see on our agenda for next year’s meeting. There were no requests from attendees. Brent said he had to leave for another appointment. Jody said he had one more item to discuss before the meeting adjourned, but it was for informational purposes only–there would be no further motions other than motion to adjourn–so Brent’s presence wasn’t required. After Brent left, the other attendees agreed to stay for a few minutes while Jody explained the repair that had been made in the past week. The estimated cost of the repair was $2,700, and it would be one of the first District checks written in fiscal year 2026–the year would start with a major expense. Jody said the repair required excavating the entire width of the alley between 925 W 11th Pl and 920 W 11th St and installing a new plastic pipe between the properties, as well as purchasing and installing a new valve structure at 920 W 11th St. Also, at some point in the past, the original concrete pipe running east to west within the 925 W 11th St. property had been replaced by plastic, and the old and unused concrete pipe had to be breached to install the new crossover pipe. Jody asked if there were any questions or comments, and there were none. Jody proposed that the meeting be adjourned. David seconded the motion and the meeting ended at 11:10am.
NOTES:
Ivard Brimley requested to attend the meeting remotely, but technical difficulties precluded his participation.
This draft of the meeting minutes was prepared by Trustee Jody Menzel on 28 June 2025 and is available to anyone upon request by contacting Jody Menzel via telephone or text message at 480-833-5933 or via email at ccei_irrigation@cox.net. The draft version will be posted on the CCE IWDD No. 72 website at http://cceiwater.com/ in the near future and will be approved at the next meeting.